Need a Toll-Free Fax Number?

1-800 toll free fax number

Having a toll-free fax number can be a powerful tool for your business. According to multiple case studies these types of numbers help increasing the credibility and visibility of your brand at the same time.

Clients and potential customers are more inclined to trust more in companies with free communication channels. Since they can be reached from anywhere in the USA without extra fees, they are perfect for companies with nationwide presence.

Getting a toll-free fax number is pretty easy, you just have to know what are your options for requesting one.

What is a Toll-Free Fax Number?

These are numbers that don’t have a cost for the caller. In other words, anyone can send a free fax to them. Also, according to the FCC, callers can reach numbers from any area without being charged long-distance call fees. This includes calls from Puerto Rico, U.S. Virgin Islands and Guam.

Toll-free numbers have a three-digit prefix. The most recognizable one is the 800 prefix but there are others, including 888, 877, 866,855 and 844. They work the same way, but every prefix is a different number, even if the rest of the number is the same.

The Best Way to Get a Toll-Free Number

Toll-free fax numbers can be requested either directly to your current phone company or through an ​digital fax service. In both cases you’ll have to pay a monthly fee to keep it, but as you’ll see doing it through a service is more convenient.

The first option is suitable for businesses that wish to keep using a fax machine. First, you need to contact your phone service provider and ask for a dedicated line, then you need to specify this line is going to use a toll-free number. You may need to wait a few days until your fax line is installed and your number is active.

We recommend obtaining a number through an online fax service though. These are services that let you use your email to receive faxes (more on: without having to buy equipment. One of the perks of using these services is that they links a fax number to each account, and you can choose between a local or a toll-free number at no extra cost.

Faxes received through an online fax number will forward fax (converted as PDF) to your email. You’ll then have total freedom over what you decide to print.

Here’s how to get an online toll-free fax number:

  1. Sign up for an online fax service. Both paid and free-trial accounts work.
  2. Enter the fax number you wish to use. Click on “Toll-free” and choose from a list of available numbers in your country.
  3. Now enter the email where you want to forward incoming faxes.
  4. Complete the final steps and confirm your account.

An online fax service also gives you the option of transferring an existing toll-free fax number to a digital platform. This transfer process is handled by the service, and lets you use your number for email faxing. It may take a few days to complete, while this takes place you are given a temporary fax number.

Toll-free fax numbers obtained through a fax service are ready to be used in just a few minutes. For more information on how online fax numbers work and the best services to get one, please head to our article on “How to Get a Google Fax Number”


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