How to Send Fax with RingCentral Fax and Gmail

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RingCentral is one of our preferred brands of online fax services. They have consistently been on top of “best of” lists and that’s because it’s reliable, it’s easy to create an account and is one of the services that can be easily integrated with Gmail.

Sending an email fax with RingCentral Fax is very easy. This guide will help you understand the process.

Getting Started

If you don’t have an account with RingCentral, go ahead and create one. You’ll need it for this guide. The company works with plans that allow you to send and receive an allotted number of pages. Their most basic plan costs $14.99 a month, but if you don’t want to start paying for a service, you can also create a free trial account.

There’s no difference between the two (you get access to all features and given a fax number), but free trial accounts are only active for 30 days, after that you can continue with a paid plan or you can cancel your account whenever you want.

Connecting RingCentral Fax to Gmail

If you are creating a new account, you do this by going through the sign-up process. This will connect a fax line to your Gmail address so you can send and also receive faxes.

First, you’ll need to pick a fax number. Pick any local, toll-free or vanity number you like and click on the “Contact Information” button to continue. You’ll be taken to a form that you need to fill with your basic information. In the part where it says Email, enter the email addresses you want to use for faxing. That’s all you have to do to connect your number, once it’s active in a few minutes, you’ll be good to go.

If you signed up with another email and want to use Gmail, you’ll need to change your settings by following these steps:

  1. Log in to your RingCentral Fax account
  2. Go to Outbound Fax Settings
  3. Under Fax Settings you’ll see a section titled “Faxes Sent via Email”
  4. Now simply replace the email address with your Gmail address you want to use for faxing.

You can add more email addresses allowed to send fax this way.

Sending Gmail Fax with RingCentral

If you have completed the steps below, you are ready to start faxing from email. Go to your Gmail account and click on the Compose button. In the desktop version it’s located at the top of the left menu. You can also use the mobile app if you are faxing from your phone.

Enter the receiver’s number on the TO field, where you are going to turn it into an email address by adding @rcfax.com at the end. What you are doing sending the email to RingCentral and telling their servers they need to convert the contents of the the email to fax and send it to the number.

Attach the document you want to fax. RingCentral has a maximum file size of 20MB and 200 pages of fax.

If you need a cover page message, this goes on the Subject field. Finally, make sure the Message field is blank and send it. Wait about a minute to receive a confirmation message to your same Gmail address.

RingCentral makes faxing from Gmail easy, if you want to learn more about the service we encourage you to read our reviews and perhaps try it out with a test-drive account. ​You ​can also find a step-by-step breakdown of the process​ in our guide to Gmail fax here at googleonlinefax.com.