Embrace Paperless Fax and Help the Planet

paperless faxing

Did you know that the fax machine is among the pieces of office equipment that consume the most energy? Just to avoid missing faxes, many services their fax machine turned on 24/7. But that’s not all, the fax machine also consumes a lot of paper on a daily basis. And we all know how much the Earth is suffering due to paper waste.

Instead of using a non-environmental-friendly solution, it’s a good idea to switch to paperless fax, a common name for digital faxing. With paperless fax you can forget about printing every single fax coming your way. You can read them on your computer screen or on your tablet/phone without spending a single sheet of paper. There are a lot of benefits of making the jump to online faxing, but in this article we’ll focus on how it can have a positive impact, and not just a social impact, a real impact in our environment.

Paperless Fax Helps Reduce Carbon Emissions

carbon emissions by region

If you have a fax machine in your office, chances are that is stays on throughout all day. Why? Well in order to receive a fax the machine must be working. Even if it stores faxes on its memory it has to be turned on. This has prompted Energy Star to give the fax machine a top spot in their list of most energy consuming office equipment.

Just to give you an idea of what this means, a single fax machine can generate up to 200 kg of CO2 each year. Yes that’s a single machine! If we take into account all of the machines used around the USA, this translates into around 5,000,000,000 kg of CO2 each passing year! This number quickly increases if we take into account the machines used in the rest of countries. Japan for example is a country where fax machines are still popular among businesses.

When we talk about CO2 emissions, our mind immediately conjure the images of factories and polluted cities, but we can see right here that ordinary equipment can also affect the environment. Just imagine what we could accomplish if we all started switching to digital faxing. Even by just replacing half of the machines could have a beneficial effect.

Reducing Our Paper Consumption

Fax and paper waste

The amount of energy used is just one angle of the problem. The truth is that fax machines don’t work alone, they need tons of paper to print incoming faxes. Yes, even in this day and age where we can enjoy the convenience of digital documents, there are still millions of offices around the World that work with printed ones. Even if it’s information that could be easily handled digitally.

The USA is one of the countries with more paper consumption in the World.It has been estimated that we use around 70 millions of tons of paper each year. Do you know how many trees are we talking about here? I’ll let you do the math, just keep into account that a 10 year old tree is able to produce half a box of paper.

Fax machines will also need to use toners or ink cartridges. Although they are not replaced as often as paper, they still generate waste on our planet. These ink cartridges are made up of plastic, so the vast majority of them end up just becoming waste at the bottom of the ocean. A part is also recycled but it’s not enough to have a positive effect.

Helping the Planet and Helping your Business

The great thing about paperless faxing with Gmail is that it not only helps the environment, but it also helps your business. Of course, there is a social benefit of having an eco-friendly alternative for faxing; clients are always supporting companies that are conscious about their impact on the planet. But besides that, there are real benefits for your business in terms of money and speed. Let’s take a look at them:

  • You’ll be wasting less energy, reducing your bills. That’s because online faxing is a web-based type of technology that doesn’t need a machine turned on at all times. Faxes will still arrive your computer - even if it’s turned off. All documents will be stored on your fax service’s servers.
  • No installation costs. With a fax machine you not only need to spend money in the machine itself, but also on a dedicated fax line that will stay free exclusively for receiving faxes. This means spending more money and waiting until you can start faxing. With an online fax service you just need your computer or mobile device and an Internet connection. You’ll receive an online fax number that will act as a dedicated fax line. the best of all is that it’s all ready to be used in just a few minutes.
  • Print only what you need. There will be times when you’ll still have to print documents, but now you have the freedom of choosing only those you need to have in physical form. With a fax machine you end up printing every single document.

Having a virtual fax machine, will help your business and the Earth at the same time. If you were thinking about “going Green” with your business, now it’s the perfect time to do so. You can visit our homepage and learn all about this new way of faxing and how you can get started.