5 Top Online Fax Service Features to Supercharge Your Faxing!
A lot of people think that online faxing means just being able to send and receive fax as email. Although that’s the core of digital faxing, the truth is that there are additional interesting things you can do with an online service that will literally supercharge your communications, letting you focus on other things besides faxing.
In this article we will take a look at the features you can expect to enjoy once you switch to online faxing. If you are already faxing online, you may discover a few things you didn’t know you could do with your online fax service!
1. Fax Scheduling
If you are expected to send a fax at a given time and date, there’s no need to sit patiently in front of your computer just to wait for the exact time. Instead, online fax services allow you to set up a fax and schedule it for later delivery.
You can schedule your fax through Gmail or any other email provider, and also by using your service’s web dashboard. In this area you can upload your document and the service will take care of the rest. Once the fax transmission is successful, you’ll receive a confirmation message on your email.
2. Fax from Your Smartphone
Have you ever wished you had a fax machine right in your pocket? Well, now you can with iPhone and Android fax apps. A quick search on the App Store or Google Play will show you different apps that let you send a fax on the go. But the real power comes from the apps provided by your fax service. They are free to download but will only work if you login with a paid or free trial account.
These apps give you access to a whole new set of features, compared to pay-per-fax apps. You will be able not only to send but also receive fax online and even sign faxes electronically on the go. Faxes will arrive as PDF files that you can read on your phone
3. Cloud Faxing
The most common way to fax is by uploading a document from your computer, but some online fax providers also let you upload documents that are located in cloud storage services like Google Drive, Box and Dropbox. Faxing from Google Drive can be as simple as pulling a document from the Gmail composing screen at the moment of sending a fax, while other cloud storage services can be linked to your account through the web dashboard of your preferred service.
This feature has appeared a couple of years ago, and is already one of the biggest reasons to switch to online fax. In workplaces where documents are shared via virtual spaces, being able to fax from the cloud is essential.
4. Sign Faxes Electronically
Sometimes we receive a fax, and we just have to sign it and send it back. With traditional faxing perhaps this was faster: receive, sign and send fax. But if we are faxing online this may include extra steps like scanning and printing the documents. That’s why Internet fax services let you add a signature to your account.
There are a couple of ways you can add your signature. You can either scan it and upload it or sign directly on your computer (for optimal results it is recommended to do this with a tablet pen). Once it is uploaded you can add a signature to any fax with just the push of a button.
5. Fax Directly from Microsoft Office
If you don’t want to go through the steps of faxing by email, you can do it directly from programs belonging to the Microsoft Office suite. This is offered only by a handful of services though, so make sure to ask before signing up with one. With this feature you’ll have an extra sidebar at your disposition where you simply enter all the details of your fax and click on Send. The program will then communicate with your fax service, and your fax will reach its destination
EXTRA FEATURE: Free Trials
This feature is available for new customers of an online fax service. All of them offer the chance to create a free account that remains active for 30 days to send and receive faxes. You’ll be able to enjoy the full service during the month, including a number to receive fax with Gmail. Don’t expect to enter these free trials with no credit card though. Online fax services will re-new your account automatically once your trial has ended, so if you don’t want any charges it’s just a matter of canceling your account before the trial period has ended.
Creating a free account is an excellent way to test the speed of Internet faxing and give the features you found here a go.