How to Fax with Google – Get A Number and Fax Online
Before Google even existed, and for many years, faxing required you not only to buy a fax machine, but also invest in everything that involves having one: the installation of a dedicated fax line, the purchase of supplies for the machine and its regular maintenance. The mere fact of implementing this technology required spending extra resources and time.
Nowadays things are so different, that it’s possible to get a working fax number in a matter of minutes.
We have advanced so much in the field of Internet fax, that we can use a Google fax number to receive faxes directly on Gmail, without having to buy any additional equipment. In this article you will learn how to fax with Google and get a virtual line free!
What Is Google Fax?
Google fax is the act of faxing through Google products or services. Google doesn't offer an Internet fax service, so we need to use third party services for the job.
A Google fax number is an online fax number that is able to receive and redirect fax to a Gmail address. It also lets us send fax via email, converting digital files to analog fax transmissions.
How to Get a Google Fax Number?
The only way to have a virtual fax number is through an online fax service. They already have numbers available in different cities around the USA, and some even have numbers in different countries around the World!
When you sign up with an online fax service, you'll have a list of numbers to choose from, and you don't have to wait more than minutes for them to be active!
On average, the best services cost around $10 a month, although you can certainly find more affordable options. These services don't work with any type of contract beyond your subscription. As long as you continue to pay, the account remains active at all times.
Can You Get a Free Google Fax Number?
Yes. There is a way to obtain a temporary number to Google fax free without spending a dime, and it's through a free trial account.
Online fax services such as eFax and RingCentral Fax offer free trial accounts that allow you to access all the benefits of a basic plan for 30 days. That includes your own virtual fax number in some cases. Although some services ask for payment information, they will not charge you anything unless you decide to continue using them after the trial period.
Creating this type of account is a great idea, not only to get a free number, but to fully test how email to fax with Google works.
Top Google Fax Services 2019
Currently you can find several Google fax services at your disposition, that of course, includes the good and the bad. A good service has to be able to easily integrate fax from Gmail and at the same time provide the features you need to speed up your faxing tasks. Stay away from services that promise low prices but then want to charge you hefty set-up and overage fees.
Here are the best fax services we can recommend to get started. These are services that allow you to create a free account quickly, so you can get a fax-to-email number in seconds.
RingCentral offers a complete line of virtual office products, including online fax. This is one of our favorite services because it is always at the forefront in the field of email-faxing, providing advanced functions that make the sending and receiving documents to breeze, like the ability to fax with Google products (Gmail, Google Drive).
They offer toll-free and local numbers in all the cities of USA, Canada and United Kingdom.
eFax is a high quality Google fax service developed by j2 Global, one of the largest companies in the field of telecommunications.
This service is perhaps the largest one right now, with presence in more than 40 countries around the World. It easily shows how to create a fax number online in the cities and countries where they are available.
How Do Online Fax Numbers Work?
For the user, a Google fax number will automatically redirect faxes to Gmail, so they can be read electronically. But what happens in the background before that?
When someone sends you a fax, she/he will have to dial your virtual fax number. There will be no difference the person sending you the fax, but this number sends the transmission through a digital line to powerful fax servers. It's on these servers that the fax contents will be converted to a digital file, more specifically a PDF which can be opened on any computer or mobile device.
Once the document is converted, it is included as an attachment in an email and then sent to your Gmail account. From there you can download, read or print it as you like. This process takes only a few seconds to complete, and is 100% secure (even more than traditional faxing!).
What Type of Google Fax Number Should I Pick?
Having the right type of fax number number is very important in some industries, so don’t skip this info! Let’s get started!
There are 3 types of fax numbers you can use to Google fax:
- Local numbers
- Toll-free numbers
- Vanity numbers
These are the ordinary numbers that are used across the USA. If you are in the same area you just fax to the seven-digit number, but people outside the area (but inside the USA) need to include the number 1 followed by the area code.
These are fax numbers that are free to reach, and are billed for incoming calls. Not so long ago, the only way to request them was through your phone company, using a physical line. Now, services are able to offer numbers with different toll-free prefixes including: 800, 888, 877, 866, 855, 844 and 833.
Note that these prefixes are for US-based numbers. If you plan to get a toll-free fax number for another country it is best to talk to your provider first and see what you options are.
These are a special kind of fax numbers because they are not offered right away when you create an account, yet you can request one of these for an additional fee (RingCentral, for example, charge you a $30 setup fee).
Vanity numbers are simply numbers that spell a certain word. I’m sure you have seen them before, they look like this: 1-800-DOCTORS, 313-KANSASFC, etc.
Which One Is Best for You?
This is a question that you have to ponder well before answering. Although you can change your fax number later, it’s always a good idea to get things right from the beginning. After all you don’t want to go through the hassle of updating your number to all your contacts!
How to Transfer Your Current Number?
Changing your fax number and updating your contacts can be a real pain in the you-know-where, especially when you have had a fax number for years. In these cases we recommend you move your current number to a digital platform.
If you use Google Voice, with this method you can use your number for inbound documents. Learn more about setting up fax with Google Voice.
The number porting is done through your online fax provider’s, taking advantage that they have already relationships with phone companies across USA and in some countries around the World.
To start you need to request the porting process to your current fax service. You may be asked to pay an additional fee to complete the process.
By porting a number you are moving it from a landline to a virtual line. This means your number will now work over an Internet connection, using what is called Fax Over Internet Protocol, or FoIP.
Now, because this number works over the Internet, it’s not just a matter of quickly changing the company handling the number. The process may take a few days to complete, until the information has been propagated across the Web.
Services know this may cause interruptions and problems when trying to reach your line, that’s why they give you a temporary fax number. This number will forward incoming faxes to Gmail while the propagation is completed. Once the process is finished you'll be able to fax through Google.
Can I Get a Google Fax Number Free?
Fax-to-email services let you create a free account for 30 days. What’s great about this is that these accounts come with all the set of features included with the service. You basically get a basic plan for a full month, and among these features is the availability of a virtual fax number to fax with Google.
At the moment of signing up you’ll be asked to enter the email address you want to use for receiving faxes, and then you’ll need to pick the number associated with the account. There are tow option: a local or a toll-free number.
Benefits of Faxing With Google
- Speed - A virtual fax number is capable of receiving incoming faxes automatically, and it does this much faster than a fax machine. Instead of waiting for the document to be printed, it is forwarded as digital form to your Gmail address.
- Acts as a Dedicated Fax Line - A Google fax number works just like a dedicated line that receives and sends fax over Gmail. This number is used exclusively for fax transmissions and it remains active all day, every day even when your computer’s been turned off. People sending you faxes won't notice a difference between a digital and a physical dedicated line.
- It’s Affordable and Ready to Be Used in Minutes - A Google fax number is given to you immediately at the moment of signing up for a service. Enter your details, the email address you want to receive faxes, pick your number and then start faxing right away.
- Deliver faxes digitally - Why keep using paper when we can simply read our documents on our screen? A virtual fax number lets you get started with paperless fax, reducing the amount of paper waste and consumption in your office.
- Security - Google fax is more secure than fax machines. Not only fax providers include security measures like advanced encryption and secure transmissions, but they are also able to give you a HIPAA compliant service, which comes in handy if you are using fax for sensitive information like patient info, if you work on the healthcare industry.
- Multiple Number Options -You have 4 types of numbers you can use to receive faxes: a toll-free number, a local number, a vanity number, or you can keep using your number.
- International availability - Plenty of fax services have relationships with foreign phone companies, allowing them to offer Google fax numbers in other territories. An international fax number lets companies from other countries use the service, and can help expanding your company’s presence.
- Easy to Get Started! - If you want to get a virtual fax number right now, simply head to the service of your preference and create a new account. It's as easy as following a few information fields!