How to Fax From Google Drive

Faxing from Google Drive is possible by linking your Google account to an online fax service. Here's how you can get started in no time.

Author: Richard Haase  Updated November 9, 2023

fax from google drive

Do you need to fax Google Drive documents but don't have a fax machine at hand?

Based on our years in the field of telecommunications we've figured out the best way to fax from Google Drive.

In this guide we detail the exact steps you need to follow to send fax with Google Drive, using different methods so can best pick what works best on your case.

Key Takeways

  • There are 3 ways you can fax from Google Drive online: using Gmail, using your online fax service's dashboard, or using a Google Drive add-on.
  • Google Drive doesn't have built-in fax capabilities,  you'll need a third-party online fax service.
  • Faxing from Google Drive is an excellent way to cut the time you spend faxing documents.

Before You Get Started

Google doesn't have a fax service, so the first thing you'll need to do is create an account with an online fax service.  Among the best services that provide Google Drive fax integration you can find eFax, HelloFax and RingCentral Fax.

Creating an online fax account shouldn't take more than just a few minutes.  You just pick your fax number and associate your email address.  From there you are ready to fax with Google Drive.

If you don't want to spend money, you can always opt to create a free trial account with the online fax service of your choice.

1. Fax from Google Drive Using Gmail

If you already have an account with a Google fax service, it will be so easy to send documents from Google Drive that you won’t need to leave your Gmail dashboard.

You will have to log into Gmail and follow all the steps to send email fax. If you don’t know them, we invite you to read our guide to send faxes from Gmail.

To fax from Google Drive using its Gmail integration follow these steps:

  1. Log into Gmail and create a new message
  2. Enter the recipient's number in the TO field, as indicated by your online fax service. For example 1333444555@faxservice.com.
  3. Click on the Google Drive icon on Gmail's attachment bar.
  4. From your Google Drive storage, select the document or image you want to fax.
  5. Add cover sheet text on the Subject field.
    Pro Tip: If you want to add your own customized cover page, you can attach it to the same fax.
  6. Press Send

Once the fax has been sent, you'll receive a confirmation email.

2. Fax From Google Drive Using an Online Fax Service

The second option is to take advantage of the Google Drive fax integration offered by your online fax service.  You'll need to enter your fax service's members area, and from there link your Google Drive account to your online fax account. 

To fax documents stored in Google Drive using your fax service follow these steps:

  1. Access your fax account from your computer and go to the "Send Fax" area. For the purpose of this tutorial, we will use RingCentral Fax (through their web tool FaxOut), one of the first services that integrated cloud storage in their plans.
  2. In that section you will find advanced delivery features. Among them, the option to attach different types of files.
  3. Next to "My Computer" is the list of compatible cloud storage services. Click on Google Drive.
  4. Enter your username and password information and authorize.
  5. Look for an option to attach files or documents. Use the Drive navigation window and pick the documents you want to send.
  6. Provide the necessary information for the recipient, including the fax number.
  7. Once you have attached the document and entered the recipient information, send the fax.

The process is similar with other online fax services that provide Google Drive faxing such as eFax or MyFax.  

3. Fax From Google Drive with an Add-On

If you are looking to send a fax from Google Drive directly, then you will need an add-on that adds fax features on your Google Docs sidebar. Of all the companies that develop these add-ons, perhaps the best known is HelloFax.

To fax through Google Drive using an add-on:

  1. Head over to the Google Docs add-ons store and find the one you want to use. In the case of this tutorial we are going to use HelloFax. These add-ons are 100% free to install, there many out there for all kinds of tasks.
  2. To finish the installation, you’ll be asked for authorization to access your Google account. Accept, and you’ll be ready to fax from Google Drive.
  3. Open a document in Drive, and on the top bar select "Add-Ons". There you will find the name of the service you have chosen to install.
  4. Select it, and then a sidebar will appear with a simple form you need to fill out with the recipient's details before sending your fax directly from Google Drive.

Although convenient, these services are usually paid per fax or per page, so it may end up being more expensive than using a conventional online fax service with a monthly plan. In addition most of these add-ons don't let you receive fax on Google Drive.

Why Send Faxes From Google Drive?

It allows you to send faxes and receive from anywhere. Some of the best Internet fax services have developed apps that let you to send faxes from your phone. By storing the fax you receive via Gmail account in Drive, you can simply pull them for faxing, opening the possibility to fax anywhere. Rest assured that you will never find Drive unavailable.

Improves workflow in the office. Working in a virtual platform, has the advantage of letting you share and edit documents virtually as a team, which speeds up the workflow in your company. Any faxed document can be seen by your team if necessary.

Keep your documents at hand.  By working with cloud storage services, you will be able to access them anywhere as long as you have an Internet connection.  You will receive faxes and store them on your virtual account. Need to check an invoice? Well, just log into Drive with your phone and find it!