Use These Google Docs Tricks to Increase Your Productivity

google docs tricks

Since its launch in 2012, Google Docs tool has grown to be one of the most popular web-based tools on the Internet, allowing users to create text documents, spreadsheets and presentations for free.

Nowadays, millions of people prefer to use it over programs that have dominated the market for years, like Microsoft Word or Apple’s Pages.

Thanks to this Google tool, everyone can create documents and share it with others online without the need of installing software. At the same time, you can access all your documents from any computer, smartphone or tablet by logging into your account or by using an app.

But despite its popularity, few people know that it’s possible to add to Google Docs many interesting features. From image editing, to fax online, here we will show you the tricks you need to take Google Docs to the next level.

1. Add a Signature

Signatures are required for different types of documents. Instead of signing physically, you could simply add your signature directly from Google Docs.

Extensions such as HelloSign and PandaDoc let you add a signature in just a few steps. Just use open the extension on your sidebar, and you’ll have the option to create a new signature (for better results use a pen tablet or similar device), or insert one of your saved signatures.

2. Send a Fax

Online faxing is here to stay. Online fax services now give everyone the chance of ditching their fax machines and instead fax through a computer. Now, some of the top-rated providers on the market like eFax, RingCentral or Hellofax have started adding developing add-ons for Google Docs and Google Drive (learn more about faxing from Google Drive).

Once you have installed an extension, just create or open a document you plan to fax and look for the faxing preferences on the right sidebar. Fill all the necessary info like number, recipient, etc. and then simply press Send. Your document will be converted into a fax image and forwarded to its destination. The resulting file will be 100% compatible with traditional fax machines. Learn more about it by visiting our online fax tutorials.

See also: ​How to fax using a Gmail account

3. Have a Thesaurus at Hand

If you write a lot and want to avoid using the same words over and over again, you could use an extension such as Thesaurus, which gives you a…thesaurus on your sidebar!

You can instantly explore synonyms, antonyms and at the same time improve your lexicon. Their Pro version enables support to multiple languages.

4. Convert your Documents to PDF

The Portable Document Format, or PDF, is widely used in offices everywhere. There will be many times when you’ll need to convert your document to PDF and make it readable on practically any device.

For this trick, you won’t need an app. Google Docs has already built-in this function into the app. Just go to File > Download and select PDF. There are also other formats you can convert your docs into, like RTF, DOCX and EPUB.

5. Voice Typing

Did you know that you can just convert what you speak into text? What used to require specialized software and a powerful computer is now literally at your fingertips.

Google has made huge progress in the field of voice recognizing, integrating it into its mobile apps and products like Google assistant. They have also integrated it into Google Docs. To access this feature head to Tools, and click on Voice Typing. Then select your preferred language, enable your microphone and start dictating!

6. Edit your images

The app allows a certain degree of image editing. Begin by uploading your image by uploading it from your hard drive, copying from an URL or by using the search function. Once in place, simply right-click on it and click on Image options.

You’ll be taken to the image editing menu where you will be able to adjust the hue, contrast, opacity and brightness of the image. You’ll also be able to do other things like crop it or add a border to it. No need of an additional image editing program.

7. Power up your spreadsheets

Using a spreadsheet software like Excel or Numbers is pretty useful, but sometimes we just want to make things easier, and Google Docs give us this possibility. Take for example duplicates. Even with formulas, getting rid of duplicates in a spreadsheet can be a major headache. With Docs you can use an add-on such as Remove duplicates, which makes the task easier and faster.

There’s also other cool stuff you can do such as generating maps from spreadsheet data, or automate grading processes.