Welcome to Google Online Fax

Despite what you’ve been reading in articles, fax is not dead.  It’s true that today we count with different digital means of communicating at our disposition, but faxing is still an important part of millions of offices.  Today’s World demand speed and efficiency, and fax machines are sometimes slow and unreliable.  They require you not only to invest in equipment, but also in a dedicated phone line (at least if you want to keep interruptions at bay!).

Smart businesses are migrating to online faxing, a method that combines the security of traditional faxing with the speed of digital communications.  Thanks to online fax services you can fax directly from Gmail, without the need of a fax line or a machine.

Our goal is to give you reliable information about what you need to send and receive faxes from Google products like Gmail, Google Drive and Docs.

This website contains detailed guides on how to integrate faxing in the different Google services at your disposition, as well as more information about faxing through Internet, and reviews of the different online fax services and methods you can use.

​Learn How to Fax Online

​Are you ready to start faxing from your computer?  The first step is to throw away your fax machine! Then, I invite you to read our guides so you can start sending faxes in just a matter of minutes!

How to Send Fax from Gmail

Learn how to send your first fax using Gmail, one of the leading email fax providers in the World, in our easy-to-follow tutorial, and find ways to get started for free.

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​How to Receive Fax on Gmail

​Receiving faxes in Gmail is one of the easiest things you can do. Head over to this article to learn how to get faxes automatically sent to your inbox.

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​Get a Google Fax Number

A Google fax number is simply a virtual fax number that redirects incoming faxes to services like Gmail and Drive. Here you'll learn how to get yours.

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​Fax from Google Drive

Cloud faxing is the rage these days.  You can send and receive cloud stored documents as fax, and work on those documents online at the same time.  Read on to learn how to do it!

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​Review Our Recommended Google Fax Services​

​Currently you can find several online fax services at your disposition, that of course, includes the good and the bad. A good service has to be able to easily integrate fax ​from Gmail and at the same time provide the features you need to speed up ​your faxing ​tasks. Stay away from services that promise low prices but then want to charge you hefty set-up  and overage fees.

To help you get started, below are services that we can recommend after ​thoroughly ​testing them. These are services allow you to create a free account in a few seconds.

  • ​RingCentral Fax​.  This service is one of the leading ones in the field of online faxing.  Although RingCentral Fax is commonly part of the RingCentral Office suite of virtual office tools, you can also sign up as a stand-alone product.  
  • eFax. With this service you can be faxing within minutes from anywhere.  With presence in dozens of countries around the World, you could say that eFax is the biggest online fax service in the market, and it offers perhaps the best mobile fax app out there.
  • MyFax. This company offers basic faxing capabilities at a great price.  If you prefer a more affordable solution, MyFax is what you are looking for.  Besides that, they offer an impressive list of compatible file formats that you can fax over Gmail

A ​Google Fax Number for Incoming Faxes

get your google fax number

​For many years, faxing required you not only to buy a fax machine, but also to take care of everything that involves having one: the installation of a dedicated fax line, the purchase of supplies for the machine and its regular maintenance. The mere fact of implementing this technology required spending extra resources and time.

Nowadays things are so different, that it’s possible to get a working fax number in a matter of minutes.

We have advanced so much in the field of Internet fax, that we can use a Google fax number to receive faxes in Gmail in a simple and easy way, without having to invest in any additional equipment. In this article you will learn how to get your own number, and how you can even start using it for free.

What Do You Need to Get Started?

​First we'll clarify that when we are talking about a Google fax numbe​r we are talking about a virtual fax number that is able to integrate with Gmail, and that allows faxing online. These dedicated numbers are not currently provided by Google, so we will need a couple of things to get started:

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    ​​A Gmail account
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    ​​An online fax service

If you already have a Gmail account, you just need to create one with an online fax service. These third-party services are vital to adding fax functions in Gmail, in addition to other more advanced features. The most important thing is that they give you a free virtual fax number with each account.

Currently you can choose between a local number and a toll-free number. There are no good or bad decisions when it comes to picking a number, you have to choose one that best suits your business' style. If you already have an active number, but you are ​using a ​land-line, you can request ​assistance from your favorite fax service to move it to a digital FOIP (Fax Over Internet Protocol) line , capable of converting digital documents to fax and vice versa.

​​Getting Your Online Fax Number

​The only way to have a virtual fax number is through an online fax service. They already have numbers available in different cities around the USA, and some even have numbers in different countries around the World!

When you sign up with ​an online fax service, you'll have a list of numbers to choose from, and you don't have to wait more than minutes for them to be active!

On average, the best services cost around $10 a month, although you can certainly find more affordable options. These services don't work with any type of contract beyond your subscription. As long as you continue to pay, the account remains active at all times.

​Can You Get One for Free?

​Yes. There is a way to obtain a temporary Google fax number without spending a dime, and it's through a free trial account.

Online fax services offer free trial accounts that allow you to access all the benefits of ​a basic plan for 30 days. That includes your own virtual fax number in some cases. Although some services ask for payment information, they will not charge you anything unless you decide to continue using them after the trial period.

Creating this type of account is a great idea, not only to get a free number, but to fully test how ​email fax works.

How ​Your Virtual Fax Number Works

​For the user, ​a Google fax number will automatically redirect faxes to Gmail, so they can be read electronically. But what happens in the background before that?

When ​someone sends you a fax, ​she/he will have to ​dial your virtual fax number. ​There will be no difference the person sending you the fax, but this number sends the transmission through a digital line to ​powerful fax servers. It's on these servers that the fax contents​ will be converted to a digital file, more specifically a PDF ​which can be ​opened on ​any computer or mobile device.

​Once the document is converted, it ​is included as an attachment in an email and then sent to your Gmail account. From there you can download, read or print it as you like. This process takes only a few seconds to complete, and is 100% secure (even more than traditional faxing!)​.

​Keep Your Current Fax Number

​If your company already has an established fax number, you can keep it ​and avoid updating all your contacts with a new one. ​To do this, you must start a process known as "fax number porting", which will move the number ​from a land line to a digital line.

The porting will be ​taken care of by the service of your preference. The vast majority of them ​​help you complete this process for free, so you can start faxing as soon as possible.

Once your number is ​moved ​to the Internet, it must be propagated ​across the ​Web, ​so it may take a few days before your number is fully ​operational again. ​Keeping this in mind, your service will ​give you with a free temporary fax number that you can use during those days to avoid ​missing any fax.

If you ​plan on porting your number, we ​recommend you choose among the best providers ​given the experience they have on these types of processes.

​Why ​Should You Fax ​with Gmail?

Online faxing has become the latest big revolution in faxing technology.  Suddenly, we are able to send ​faxes as simple emails, and we can stop depending on outdated fax machines. By faxing with Google you can:

  • Receive faxes ​anywhere.  Incoming faxes will arrive on Gmail automatically, but you have other options too.  You can either receive them via your fax service's member's area or even on your smartphone using one of the services with free mobile fax apps.
  • Integrates with Google Drive.  If you prefer to work with cloud-based documents, or if you are a part of a team sharing document on the cloud, being able to fax with Google Drive is a huge advantage.  With just a few steps you can integrate Google Drive (and other cloud-storage services) with your online fax account.
  • ​Less expenses.  Modern faxing don't require you to buy a fax machine, a dedicated landline or even special equipment such as a fax modem.  Everything you need is given to you by your online fax solution, and you don't have to keep on buying fax supplies.
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    ​Advanced features. ​With email fax, you can do much more than simply receiving and sending faxes in real time.  You can schedule faxes, broadcast them to multiple recipients at the same time, add a digital signature, among other things that will take your faxing further than ever before.​​​